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Author Guidelines

Aim and Scope

Middle East Journal of Cancer (MEJC) is an international peer-reviewed journal which aims to publish high-quality basic science and clinical research in the field of cancer. This journal will also reflect the current status of research as well as diagnostic and treatment practices in the field of cancer in the Middle East, where cancer is becoming a growing health problem. Lastly, MEJC would like to become a model for regional journals with an international outlook. Accordingly, manuscripts from authors anywhere in the world will be considered for publication.

Authors' and Readers' Fees:

MEJC is freely available for readers and researchers and we have no publication or processing fee.

Editorial Independence:

Although the MEJC is sponsored financially by Shiraz University of Medical Sciences, it benefits from editorial freedom. The editors evaluate and accept articles based only on significance, originality, validity, and adherence to the aims and scope of the Journal.

Our editorial policy is consistent with the principles of editorial independence presented by the World Association of Medical Editors (WAME).

 

Scientific and Initial Screening:

MEJC staff would check the structure and content of manuscripts to ensure compliance with standard structures (based on the type of study), the Journal’s scope, standard guidelines, quality, novelty, and adherence to ethical issues. In this step, articles would be screened and triaged in the shortest possible time. As a result, such screening would assist the editor in making fair final decisions on articles and ultimately improve the final quality of published articles.

 

Peer Review Process:

All peer review processes is transparently described and well managed. MEJC provide training for editors and reviewers and have policies on diverse aspects of peer review, especially with respect to adoption of appropriate models of review and processes for handling conflicts of interest, appeals and disputes that may arise in peer review which are all based on COPE's guidelines.

The articles are primarily evaluated by our statisticians and internal screeners who check the articles for any methodological flaw, format, and their compliance with journal's instructions. Then a submission code will be allocated and all the future contacts should be based on this code. The articles will then be reviewed by at least three external (peer) reviewers. Their comments will be passed to the authors and their responses to the comments with the reviewers' comments will then be evaluated by the Editor-in-Chief, the Deputy Editor, and a final reviewer who can be a member of the Editorial Board. The final review process will be discussed in regular Editorial Board sessions and on the basis of their comments and the journal's scope, the Editor-in-Chief will decide which articles should be published.

It should be noted that articles submitted by the staff and editors of the MEJC will also be subjected to peer review and the authors will be completely blind to the evaluation process of their article until a final decision has been made.

 

Cover letter: 

Please confirm that you will not resubmit your article to another journal until the reviewing process is completed. Also please indicate whether the authors have published or submitted any related papers from the same study.

 

Ethical Consideration:

The implemented guidelines are in accordance with the Uniform Requirements for Manuscripts Submitted to Biomedical Journals (http://www.icmje.org/#privacy). The editorial office reserves the right to edit the submitted manuscripts in order to comply with the journal's style. In any case, the authors are responsible for the published material. The research that involves human beings (or animals) must adhere to the principles of the Declaration of Helsinki (http://www.wma.net/e/ethicsunit/helsinki.htm).

For reports of randomized controlled trials authors should refer to the CONSORT statement (http://www.consort-statement.org/).

Infomed Consent:

All patients and participants in a research project should be thoroughly informed about the aims of the study and any possible side effects of the drugs and interventions. Written informed consent from the participants or their legal guardians is necessary for any such studies. The Journal reserves the right to request the related documents. Articles that require informed consent should contain related statements in the “Methods” section.

Ethical oversight should include, but is not limited to, policies on consent to publication, publication on vulnerable populations, ethical conduct of research using animals, ethical conduct of research using human subjects, handling confidential data and of business/marketing practices.

 

1) Authorship:

Based on the newly released Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals, by the ICMJE, “an Author” is generally considered to be someone who meets the following conditions 1, 2, 3, and 4.

1-Substantial contributions to the conception or design of the work or the data acquisition or analysis, or interpretation of data for the work; AND

2-Drafting the work or revising it critically for important intellectual content; AND

3-Final approval of the version to be published; AND

4-Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

 Authors should clearly define who contributed to the work and in what capacity: Clear policies should be in place for requirements for authorship and contributorship as well as processes for managing potential disputes.

2) Conflict of Interest:

There are clear definitions of conflicts of interest and processes for handling conflicts of interest of authors, reviewers, editors, journals and publishers, whether identified before or after publication.

We request all the authors to inform us about any kinds of “Conflict of Interest” (such as financial, personal, political, or academic) that would potentially affect their judgment. Authors are preferably asked to fill the uniform disclosure form available through:

(http://www.icmje.org/coi_disclosure.pdf)

 

3) Plagiarism:

The authors are not allowed to utilize verbatim text of previously published papers or manuscripts submitted elsewhere.

We accept all terms and conditions of COPE about plagiarism and in case, any attempt of plagiarism is brought to our attention accompanied with convincing evidence, we act based on flowcharts and workflows determined in COPE.

Retraction Policy:

The MEJC uses the COPE flowchart for retraction of a published article

(http://publicationethics.org/resources/guidelines)

to determine whether a published article should be retracted.

 

Assignment of Copyright and Authorship Responsibilities:

Your Article will not be published unless a Copyright Assignment Form has been signed and received by MEJC

To download the Copyright form please click on: Forms

You hereby warrant that "This article is an original work, has not been published before and is not being considered for publication elsewhere in its final form either in printed or electronic form".

*This form should be signed and dated by all authors and sent along with the manuscript. Authors can attach the filled version of this form as a supplemantary file during the submission process or send it via attachment to these email addresses: middle.east.journal@gmail.com or mejc.sums.ac.ir.

 

Language and Style:

Contributions should be in either American or British English language. The text must be clear and concise, conforming to accepted standards of English style and usage. Non-native English speakers may be advised to seek professional help with the language.

All materials should be typed in double line spacing numbered pages. Abbreviations should be standard and used just in necessary cases, after complete explanations in the first usage.

 

Manuscript Submission

     - Submit via our website: mejc.sums.ac.ir

Required files

The following electronic files are required: (all files must be supported by MS Word 2003)

 

  • Title page (Including manuscript title- a running title- all authors' names, full affiliation, email addresses- corresponding author's name, degree, affiliation and address, email, contact number)
  • Body of manuscript including references and acknowledgments
  • A Microsoft Word file containing tables (If any)
  • Photos and Figures in JPEG format (If any)
  • A signed Copyright Form (to download this form please click here)

 

* We will acknowledge receipt of the manuscripts by email

** It should be noted that publication is free of charge for all authors in Middle East Journal of Cancer.

 

Requirements for Different Types of Articles

Original articles: Should contain a structured abstract (350 words maximum), 3-5 keywords, introduction, materials and methods, results, discussion, conclusion, acknowledgement (if applicable), and references sections, and tables and figures. The length should not exceed 3000-3500 words excluding the references, abstract, figures and tables. 15-40 references should be stated for original articles.

Clinical trials: The format is similar to original articles. However, the CONSORT flow diagram should be added as a figure. RCTs should be registered at any RCT Registry approved by the WHO and their registration number should be mentioned in the title page. RCTs done in Iran must be registered at www.irct.ir.

Brief communications: Should contain an abstract, 3-5 keywords, introduction, materials and methods, results, discussion, conclusion, acknowledgement (if applicable), and references sections, and tables and figures. However, the word count should not exceed 2000 words. 10-15 references should be stated.

Case reports: Should contain a non-structured abstract, 3-5 keywords, introduction, case presentation, discussion, conclusion, acknowledgement (if applicable), and references sections, and table and figures (if applicable). 5-10 references should be stated. Case reports should optimally be accompanied by relevant figures to document findings. Informed consents should be obtained from the patients to report their cases.

Review articles:

-Narrative reviews- Should contain at least 60 references. Abstract should be non-structured. The word count should not exceed 4500 words. Narrative reviews should critically assess the current knowledge of the field.

-Systematic reviews- Systematic reviews of RCTs or Observational Studies will be accepted by the Journal. The protocol of the study should adhere to PRISMA or MOOSE guidelines for systematic reviews of RCTs or Observational studies, respectively. Up to 40 references can be stated. Abstracts should be structured.

Photo clinics (Images in Clinical Oncology): Figures that contain a significant medical point can also be accepted. Photo clinics should contain one or two high quality figures and a description of the figures no more than 500 words. Up to 5 references should be stated.

Preparation of Manuscript

Organization of the paper and style of presentation

Manuscripts must be written in English. Authors whose native language is not English are recommended to seek the advice of a native English speaker, if possible, before submitting their manuscripts.

You can also visit http://www.internationalscienceediting.com/. International Science Editing offers a language and copyediting service to all scientists who want to publish their manuscript in scientific peer-reviewed periodicals and books.

Manuscripts should be prepared with wide margins and double spacing throughout, including the abstract, footnotes and references. Every page of the manuscript, including the title page, references, tables, etc., should be numbered. However, in the text no reference should be made to page numbers; if necessary, one may refer to sections. Try to avoid the excessive use of italics and bold face.

Manuscripts should be organized in the following order:

- Title page
- Body of text (divided by subheadings)
- Acknowledgements
- References

Important note: all tables must be in a separate MS Word file with correct reference to the text. Also all Figures and photos must be in JPEG format and as a single file. Figures are only accepted as JPEG files at 300 dpi (dots per inch) or greater.

 

 Headings and subheadings should be numbered and typed on a separate line, without indentation.·


SI units should be used, i.e., those based on meters, kilograms, seconds, etc.

Title page

The title page should provide the following information:


-Type of Article

Title (should be clear, descriptive and not too long)
- Name(s) of author(s); please indicate who is the corresponding author
- Full affiliation(s)
- Complete address of corresponding author, including telephone and fax numbers and e-mail address
- Abstract; should be clear, descriptive, self-explanatory and not longer than 300 words, it should also be suitable for publication in abstracting services
- Keywords.

-Running title:a shorter version of the title (40 characters at most) is needed for page footer.

Introduction should provide a context or background and specify the purpose or research objective of the study or observation.

 

Materials and Methods

Must indicate clearly the steps taken to acquire the information. Be sure that it includes only information that was available at the time the plan or protocol for the study was written. It should be detailed (including controls, inclusion and exclusion criteria, etc) and may be separated into subsections. Repeating the details of standard techniques is best avoided.

The software used for statistical analysis and description of the actual method should be mentioned.


Human and Animal Rights, and Informed Consent

All studies using human or animal subjects should include an explicit statement in the Materials and Methods section identifying the review and approval committee for each study. Editors reserve the right to reject papers if there is doubt whether appropriate procedures have been used.

 

Results should be presented in a chronological sequence in the text, table, and illustration. Organize the results according to their importance. They should result from your own study.


 
Tables


Number as Table 1, Table 2 etc, and refer to all of them in the text.
Each table should be provided on a separate page. Tables should not be included in the text.

   Each table should have a brief and self-explanatory title.·
Any explanations essential to the understanding of the table should be given in footnotes at the bottom of the table.

Figures

 

   Number figures as Fig. 1, Fig. 2, etc and refer to all of them in the text.·
Each figure should be provided on a separate sheet. Figures should not be included in the text. They should be as single JPEG files at 300 dpi or greater resolution.


Each figure should have a self-explanatory caption. The captions to all figures should be typed on a separate sheet of the manuscript. Photographs are only acceptable if they have good contrast and brightness.



 

Discussion should emphasize the new and important aspects of the study and the conclusions that follow from them. Possible mechanisms or explanations for these findings should be explored. The limitations of the study and the implications of the findings for future research or clinical practice should be explored.

 

Supplementary Materials such as movie clips, questionnaires, etc may be published on the online version of the journal.

 

Any technical help, general, financial, and material support or contributions that need acknowledging but do not justify authorship, can be cited at the end of the text as Acknowledgments.

 


Reference


For citations in the text,refrences should be in superscript format. All publications cited in the text should be presented in a list of references following the text of the manuscript. Using old references is discouraged. If there are more than 6 authors in any of the references, please add et al. after writing the name of the first 6 authors.
References should be listed in the order in which they appear in the text in the following style:


For various references please refer to (http://www.ncbi.nlm.nih.gov/pmc/pmcdoc/tagging-guidelines/citations/v2/citationtags.html#N400EC9).

Example for a section in a book:


1- Anderson, Robert J.; Schrier, Robert W. Acute renal failure. In: Braunswald, Eugene; Isselbacher, Kurt J.; Petersdorf, Robert G., et al., editors. Harrison's principles of internal medicine. 11th ed. New York: McGraw-Hill; 1987. p. 1149-1155.


Footnotes
Footnotes should only be used if absolutely essential. In most cases, it is possible to incorporate the information in the text.

   If used, they should be numbered in the text, indicated by superscript numbers and kept as short as possible.·
 

Abstract should be structured for original articles providing the background/objective for the study, methods, results and conclusion altogether not exceeding 300 words. Number this as page 1.

Abstracts of the other types of contributions should be non-structured providing the essential information.

When abstracting a review article, a concise summary of the salient points should be addressed.

The abbreviations should preferably not be mentioned in the abstract.

 

Keywords are used for indexing purposes; each article should provide three to five keywords selected from the Medical Subject Headings (MeSH).

 

 

Correction of Errata:

The journal will publish an erratum when a factual error in a published item has been documented.

 

Retraction Policy:

The MEJC uses the COPE flowchart for Retraction of a published article (http://publicationethics.org) to determine whether a published article should be retracted.

 

Letters to the Editor:                                                   

The MEJC welcomes Letters to the Editor pointing out alternative interpretations of published results, or commenting briefly on topics of relevance to the journal's readers. 

 

For further information please contact the Editorial Office:

Tel: +98 71-32303715

Fax: +98 71-32303715

Email: mejc@sums.ac.ir; middle.east.journal@gmail.com

Web: http://mejc.sums.ac.ir

 

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
 

Copyright Notice

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
  2.  Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

 

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

 


eISSN: 2008-6687           pISSN: 2008-6709